A full outsourced, back-office solution for non-profit organizations

Philanthropic Back Office Overview

PBO is designed to handle all major fulfillment funtions:

  • Valuing, confirming, “posting”, and receipt of gifts
  • ACH processing
  • Credit card processing
  • Posting approved grants and paying grants

PBO performs daily fund and aggregate/pool valuations

Endowment fund accounting and reporting

  • Spending policy calculations
  • Progress reporting on distributions

As assets, funds, and investment accounts multiply, so do the complexities of non-profit financial management. It is as if each community foundation were operating an embedded trust company, using obsolete fund accounting software, and taking up precious staff time.

GiftingNetwork technologies and methodologies relieve non-profit organizations of this operation burden, and free them to focus on their strengths. GiftingNetwork's Fulfillment Center provides operational efficiencies and economies of scale, a world-class, trust-accounting software system, and a custom Internet portal to ease the information exchange among all participants: foundation staff, grants committees, fund-seeking organizations, and donors.

PBO performs all portal functions:

  • Setting up donor fund/accounts
  • Selecting donors’ choices of investment portfolio options
  • Recording initial gift details and arranging transfers of gifts
  • Printing fund agreements and securing donor signatures

PBO is also an outsourced utility for community and private foundations and operating non-profits PBO also serves as the fulfillment center for the GiftingNetwork

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Critical functions are handled on behalf of non-profits and the financial services firms that interact with them

PBO Critical Functions

The back office staff at PBO receives its “marching orders” from information entered into the GiftingNet by either the donor alone (gifts), the donor with non-profit staff approval (grant recommendations, fund portfolio changes), or the non-profit staff alone (e. g. fund sub-account creation, discretionary grant awards, grant payments, fund or foundation portfolio changes, expense payments, etc.). The back office functions are supported by data integration that leverages the existing data exchange capabilities of GiftingNet.

  • ACH Processing
  • Credit Card Processing
  • Access and Pay Fees
  • Generate Operational Fund Statements
  • Set Up Donor Fund/Account
  • Select Donor's Choice of Investment Portfolio Options
  • Record Initial Gift Details
  • Print Fund Agreement and Secure Donor Signature
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  • Provide daily pool and fund NAVs held at master custodian
  • Integrate all 'held away' fund positions and transactions daily
  • Reconcile all asset accounts daily
  • Close monthly books within days of month
  • Generate and automate multi-level fee processing

Harness the power for day-to-day operations of your organization

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The Benefits

SERVES THE NEED OF THREE MARKETS:

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Not-for-profit Organizations

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Community Foundations

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Private Foundations

HANDLES ALL MAJOR THE FULFILLMENT FUNCTIONS:

  • Valuing Gifts
  • Confirming Gifts
  • Posting and Receipt of Gifts
  • ACH Processing
  • Credit Card Processing
  • Posting Approved Grants
  • Paying Grants
  • Daily Valuations of Funds and Aggregate/Pools

POWERS THE DAY-TO-DAY OPERATIONS OF THE ORGANIZATION:

  • Setting up donor fund/accounts
  • Selecting donors’ choices of investment portfolio options
  • Recording initial gift details
  • Arranging transfers of gifts
  • Printing fund agreements and securing donor signatures